What it helps you decide
Build a payment schedule around real nonrecoverable exposure.
Custom-order terms
Set a deposit around real exposure—not an arbitrary percentage.
Cover nonrecoverable materials, reserved labor, outside purchases, cancellation risk, and milestone timing for cakes, decor, gifts, and custom products.
Excel-readyExport this tool as a downloadable .xlsx spreadsheet.
Start with the example
The values already filled in are a working example—not a recommendation.
- 1Choose the closest starting point.
- 2Replace the example with your real details.
- 3Read the live result and its important limits.
Your numbers
Order exposure and payment plan
Use the filled example first. Then replace each field with a measured value or your best current estimate.
Step 1Answer one question at a time. Your example values stay available.
Important limit
Deposit and cancellation rules must be clear and lawful.
Use written scope, revision, cancellation, refund, rescheduling, delivery, acceptance, and force-majeure terms appropriate to your jurisdiction. This calculator does not determine whether an amount is legally nonrefundable.
Want to keep working with these numbers?
Custom Order / Quote Workbook
Reuse products, services, labor, and delivery rates to calculate quote total, tax, deposit, balance, and profit.
About this free pricing, tax & e-commerce tool
How to use the Custom Order Deposit & Payment Planner
Build a payment schedule around real nonrecoverable exposure. The calculator runs privately in your browser and is designed to make the assumptions behind the answer visible.
What to have ready
Gather current product cost, paid and owner labor, packaging, selling fees, shipping or fulfillment costs, and the price or margin you want to test.
Key inputs: Total customer price; Nonrecoverable materials and supplies; Outside purchases and rentals; Labor reserved before final payment; Loaded labor rate.
How to use the result
Use the result to compare scenarios and find the cost or assumption driving the decision. Recheck the plan with taxes, overhead, returns, and channel terms that apply to you.
Excel spreadsheet export
Download the Custom Order Deposit & Payment Planning Workbook
Use the Custom Order Deposit & Payment Planner in your browser, then export a branded .xlsx financial spreadsheet to compare pricing, cost, margin, and cash scenarios without rebuilding the calculation.
This gives you a portable financial spreadsheet you can save with an order, production record, planning meeting, or pricing review. The workbook keeps the source link and date with the numbers, making it easier to understand where the result came from when you reopen or share it later.
Spreadsheet questions
Using this tool as an Excel workbook
Use the browser calculator for speed, then take the result into the spreadsheet workflow that fits your business.
Can I export the Custom Order Deposit & Payment Planner to Excel?
Yes. Enter your information, review the live result, and select Export to Excel. Batch Scale creates a branded .xlsx workbook with your inputs and the result shown by the tool.
What is included in the Custom Order Deposit & Payment Planning Workbook?
The workbook includes a Tool Result sheet, an Inputs sheet, the original calculator link, and the date generated. When a supported calculator has an Excel formula profile, its result cells remain connected to the editable input cells.
Can I use the spreadsheet in Google Sheets?
You can import the .xlsx workbook into Google Sheets. Because spreadsheet applications sometimes interpret formulas and formatting differently, confirm any important result after importing—especially before using it for pricing, safety, compliance, or production.
Is the Excel download free?
Yes. The calculator and workbook are free. The first Excel export on a device asks for your email and permission to receive occasional practical Batch Scale resources. Once captured, later tool exports on that device download directly.
Learn the workflow
Helpful guides for this calculator
Costing & PricingThe Hidden Labor Inside “Simple” Personalization
Count inquiry, proofing, revisions, sourcing, setup, changeover, inspection, and handoff before a five-minute edit consumes the order margin.
Read the guide →Costing & PricingHow to Price Custom Orders Without GuessingPrice custom work with a defined base, discovery, design, materials, revisions, production risk, delivery, and margin.
Read the guide →Ready for the connected version?
Turn the calculation into a repeatable workflow.
Batch Scale connects recipes, materials, costs, inventory, production, sales, and your storefront in one workspace.