Free Excel template · Inventory & operations
See where each batch used more, yielded less, or took longer.
Compare planned and actual material use, labor, yield, waste, cost, and notes across repeat production batches.
.xlsx Excel workbook✓ Formulas included✓ Editable✓ Works offline✓ Free
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Workbook facts
Know exactly what you are downloading.
This is a complete, editable workbook designed for inventory & operations work—not a locked preview or an empty shell.
- File
- BatchScale-Batch-Production-and-Variance-Spreadsheet.xlsx
- Format
- Microsoft Excel .xlsx
- Current version
- 1.1
- Worksheets
- 5 guided sheets
- Calculations
- Formulas included
- Compatibility
- Excel; importable into Google Sheets
Easy from the first click
It guides you like a simple app.
Open the workbook, choose the first sheet, and type only in yellow cells. Start, Back, and Next controls stay above every table, while gray cells calculate automatically.
Planned and actual quantities
Yield and waste variance
Labor and material variance
Cost per unit variance
Cause and corrective-action notes
Click-to-open sheetsSTART HEREBatch LogMaterial VarianceLabor & YieldVariance Summary
Keep working with your numbers
Download it now. Keep it as long as it helps.
The workbook is complete, editable, and useful on its own. When disconnected spreadsheets become hard to maintain, Batch Scale gives you the connected next step.
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Useful first
No macros. No intentionally missing formulas. No calculator result gate.
How it works
Start with one real product, order, or planning period.
- 1Create a batch record before production starts.
- 2Enter planned material, labor, and yield values.
- 3Record actual use, time, output, and waste after production.
- 4Review recurring variances and document corrective action.
Worked example
Body scrub batch · planned versus actual
This illustrative example shows the kind of decision the workbook makes visible. Replace every sample value with current information from your own business.
lightbulb
What it clarifiesThe result identifies both the size of the miss and the batch record where its cause can be documented.
Example inputs
- Planned yield
- 120 jars
- Actual yield
- 112 jars
- Planned material cost
- $64.00
- Actual material cost
- $69.00
Calculated view
- Yield variance
- -6.7%
- Material-cost variance
- +7.8%
- Actual material cost each
- $0.62
Questions
Before you download
What variance should trigger action?add
Use a threshold appropriate to the material, process, and risk. The workbook highlights larger differences but does not replace your quality or release rules.
Do I need Microsoft Excel?add
The file is a standard .xlsx workbook. It works best in current Excel and can also be imported into Google Sheets, though some formatting may look slightly different.
Is the spreadsheet really free?add
Yes. The workbook is complete and usable. Your email delivers the file and lets Batch Scale send practical maker-business guidance when you consent.
Can I change the formulas?add
Input cells are clearly marked and formula cells are separated visually. You can make a copy and adapt it, but keep an untouched original so you can recover the built-in calculations.
Ready to stop managing spreadsheets?
Connect costing, inventory, production, purchasing, and sales.
Batch Scale turns separate files and repeated updates into one operating workspace for your maker business.
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